Feb 22, 2020

Auto Fill on Excel

Clarified some steps.

←Older revision Revision as of 05:23, 23 February 2020
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#Click and drag the mouse down over the blank cells that you wish to fill. Before you release your mouse, you can see a preview of what each cell will be filled with as you stop over that cell.
 
#Click and drag the mouse down over the blank cells that you wish to fill. Before you release your mouse, you can see a preview of what each cell will be filled with as you stop over that cell.
 
#*Alternatively, you can double-click the '''+''' symbol. It will only fill as far down as the cells to the left or right of that column go.
 
#*Alternatively, you can double-click the '''+''' symbol. It will only fill as far down as the cells to the left or right of that column go.
#Review the Auto Fill Options by clicking the icon as it appears. Once the cells are filled, the Auto Fill Options icon will appear in the lower right. Review the options listed and change if needed.
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#Review the Auto Fill Options by clicking the icon as it appears. Once the cells are filled, the Auto Fill Options icon will appear in the lower right. Select an option (Copy Cells, Fill Series, Fill Formatting Only, Fill Without Formatting, or Flash Fill).
 
===Using the Auto Fill Ribbon Button===
 
===Using the Auto Fill Ribbon Button===
 
#Select the cell that you wish to copy down, as well as the cell(s) that you wish to fill. To select multiple cells, drag your cursor over the cells.
 
#Select the cell that you wish to copy down, as well as the cell(s) that you wish to fill. To select multiple cells, drag your cursor over the cells.
 
#*You can also hold while clicking multiple cells to select them all. Or, hold down while selecting the first and last cells in the block to select all cells in between.
 
#*You can also hold while clicking multiple cells to select them all. Or, hold down while selecting the first and last cells in the block to select all cells in between.
#Click the '''Fill''' button in the Editing section of the Home tab. Select a direction to fill, or define a series. Excel will automatically fill the blank cells with the data from the first cell.
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#Click the '''Fill''' button. This can be found in the Editing section of the Home tab. The icon is a blue down arrow in a white box.
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# Select a Fill option. Choose a direction to fill and Auto Fill will automatically fill the blank cells with the data from the first cell. Or, you could define your own series for Auto Fill to follow.
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#*To define a series, select '''Series...''' after clicking the '''Fill''' button. You could, for example, define a Date series so that Auto Fill completes the empty cells with the weekdays or the months following the initial date. Or, you could define a linear series with a step value of 5 and an initial value of 1, so Auto Fill creates a series of 1, 6, 11, 16, ...
 
===Using Flash Fill===
 
===Using Flash Fill===
 
#Use Flash Fill if you want to fill in cells based on formatting and data from other cells. Excel will detect a relationship between the selected source cell and cell(s) next to it, and continue that pattern for the designated cells.
 
#Use Flash Fill if you want to fill in cells based on formatting and data from other cells. Excel will detect a relationship between the selected source cell and cell(s) next to it, and continue that pattern for the designated cells.
#*For instance, Flash Fill would be useful if you had a column of first names and a column of last names, and wanted to create a third column of initials based on those.  
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#*For instance, Flash Fill would be useful if you had a column of first names and a column of last names, and wanted to create a third column of initials based on those. Type in the initials for the first row in the third column, then Flash Fill that cell down. Excel will detect and continue the pattern.
 
#Select the cell that you wish to copy down, as well as the cell(s) that you wish to fill. To select multiple cells, drag your cursor over the cells.
 
#Select the cell that you wish to copy down, as well as the cell(s) that you wish to fill. To select multiple cells, drag your cursor over the cells.
 
#*You can also hold while clicking multiple cells to select them all. Or, hold down while selecting the first and last cells in the block to select all cells in between.
 
#*You can also hold while clicking multiple cells to select them all. Or, hold down while selecting the first and last cells in the block to select all cells in between.
 
#Click the '''Fill''' button in the Editing section of the Home tab. Select '''Flash Fill'''. Excel will fill the blank cells.
 
#Click the '''Fill''' button in the Editing section of the Home tab. Select '''Flash Fill'''. Excel will fill the blank cells.
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#*Alternatively, select '''Flash Fill''' from the Auto Fill options after dragging the handle down
 
#*If you change any data in the referenced columns, data in the Flash Fill columns will automatically update.
 
#*If you change any data in the referenced columns, data in the Flash Fill columns will automatically update.
 
__METHODS__
 
__METHODS__


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